This is the "Finding Books" page of the "Research Assistant Guide for Pitts Library" guide.
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Research Assistant Guide for Pitts Library   Tags: faculty, research  

Last Updated: Sep 5, 2013 URL: Print Guide RSS Updates

Finding Books Print Page

Faculty Proxy Privileges

To obtain proxy privileges as a faculty research assistant, contact Pitts Theology Library's Circulation Desk (404.727.4166).

Proxies may:

  • Check out books to a faculty account at the Circulation Desk
  • Check out reference books and periodicals to faculty account for one day for photo duplication
  • Contact circulation staff to renew or recall books for faculty

Proxies should not:

  • Check out books for faculty on their own account
  • Interlibrary Loan books for faculty on their own account (see below for more info)

Interlibrary Loan

Interlibrary Loan requests should be placed when a book/journal/dissertation is not held by Emory, or is missing from the shelf. The form for Interlibrary Loan requests is here.

Research assistants may place interlibrary loan requests for faculty using a ILL proxy account.  Faculty should request this account (which allows for a shareable ID and password) by contacting Jef Murray ( Otherwise, the RA should send the relevant bibliographic information (full author, full title, publishing location, publisher, date published) to the faculty member for him/her to submit the ILL request (do not ILL for a faculty on your own account).  Requests for journal articles should include journal title and page numbers.  Students should not place ILL for faculty on student accounts.


Online Library Search Systems

Two primary systems are available to researchers:

discoverE is the recommended starting point for most researchers looking for books at Emory.  Follow the following steps to locate a book with title and author and to save/print for future reference.

  1. If you will be saving multiple citations for future reference, login to your "eshelf." Then click on the discoverE icon at top left to begin your search. If you do not have an Emory ID, you can save to the guest eshelf (no login) for the duration of each search session.
  2. Type [Title] [Author] into the search box (without punctuation or intervening words).  There is also an "advanced search" option.
  3. Browse the options, either writing down "location" (note the Emory Library holding the item), or check boxes next to the relevant options in order to save to your "e-shelf."  These e-shelf items can be printed or emailed to others for review.

Euclid has some features that allow for more specificity than discoverE. Currently it is the only search system compatable with tools like LibX and Zotero.  Unlike discoverE, in EUCLID complex search you can:

  1. designate a date range for the resource you seek;
  2. specify the location of the resource such as Theology Reference; 
  3. better use the Romanized transliterations of non-Roman characters;
  4. browse any index used including call number, which simulates browsing on a shelf in the library.



Storage Requests

Many library books at Emory are actually held in an off-site storage facility. These are listed with location "STORAGE" in the library search systems, and you must select the "Request" button to retrieve these from Storage.  Items should be available at their home library's circulation desk by 2 PM of the day following the request, except Fridays and Saturdays.  It is recommended that you call the circulation desk (404-727-4166) in advance, before making a special trip to pick up a Storage item. 


Hartford Collection Cardfile

Exhaustive literature searches should include consideration of the Hartford Seminary Collection, purchased by Pitts Library in 1975.  Approximately 90,000 Hartford volumes are currently held in the Storage Library, and indexed by Author, Title, and Subject in an old-fashioned, card-catalog file located next to the cataloging office of Pitts Theology Library.  These materials are especially rich in late nineteenth and early twentieth century theological literature.  These are accessible, but please seek a librarian's assistance if you are unfamiliar with the card catalog.

Subject Guide

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Pitts Reference

Finding Shelf Location

A map of the library bookstacks is here

The online library search systems (see at right) will indicate the library location of books.

Books located in "Bookstacks" circulate.

Ask at the Circulation desk for "Circ Desk" books, which also circulate.

Special Collections, Per-stacks, and Reference items must remain in the building.  To use Special Collections, contact Debra Madera (

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